General Information
Room Deposits
Banquet room deposits vary with room size. The Banquet Sales Manager will be pleased to quote specific room rates for you. Dates will not be confirmed until a deposit has been received. If cancellation of your function is received six months prior to your event your deposit will be reimbursed, otherwise your deposit will be forfeited.
Gratuity & Tax
Current sales tax and gratuity is added to all food and beverage charges for all functions. Please note that sales tax must be charged unless the party incurring the charges is personally tax exempt.
Saturday and Sunday Sales
There is a minimum charge of $8,500 to use the Grand Ballroom on Saturdays and a $2,500 minimum required for all Sunday functions after 2:00 p.m.
Restriction
Unless special permission is granted, your group will be restricted to the designated areas of the facility that has been reserved for your function. No food or beverage will be allowed in or out of the Club without prior approval. Smoking is not permitted in the Clubhouse, however the Ballroom does have a private terrace where smoking is permitted.
Event Attendance Guarantees
A guarantee guest count must be provided at least seven days prior to the function. Your guarantee is the number of guests the Club is required to prepare for and is the minimum number for which you will be billed. The number of guests estimated at the time of booking may not decrease by over 20%. Should this occur, you will be charged 80% of the original guest estimate regardless of final guest count. Last minute increases in guest numbers will be accommodated to the best of our ability.
Time Limitations
The duration of your event will be limited to six hours from the contracted initial service. All events will end at 12:00 a.m. midnight. Extensions until 2:00 a.m. can be arranged with prior notice for an overtime rate of $800 per hour. When an extension is granted, bar service will still be restricted to six hours. All alcoholic beverage service will end no later than 11:30 p.m.
Menu
Our Banquet Planner is available below. The list is not exhaustive and we will be happy to cater to any dietary preferences you may have. All food remaining from any event is considered property of Sand Creek Country Club. All menus must be provided two weeks prior to your function. Prices are subject to change.
2008 Banquet Planner
Payment Methods
Payment of your function is required two weeks in advance. Sand Creek honors member charge, Visa, Master Card, American Express, cashier's check or personal check. Non-member events with balances will be settled using the credit card on file.
Technology Features
Sand Creek will assist you with all of your audio-visual requirements with our state-of-the-art multimedia equipment. The equipment offers our members and guests the latest in multimedia technology with a simple, user-friendly system that can be customized for every corporate or group function.
Room Arrangements
Round tables of ten are customary, however, space permitting, the Club will set tables of eight. Banquet room design and table set up designs are provided for your convenience. A floor plan of our banquet area is provided. The Banquet Sales Manager can assist you in determining seating arrangements and room layout for your function. We reserve the right to adjust table sizes or change rooms in the event the number of guests has changed.
Dress Code
Business-casual attire is permitted throughout Sand Creek Country Club with the exception of the Formal Dining Room, where attire consists of a collared shirt for men, and slacks or skirts with a suitable blouse for women. Halters, short-shorts, cut-offs, bathing suits, tennis shoes and t-shirts are not permitted in the Formal Dining Room.
Music/Entertainment
We would be happy to organize any form of entertainment you might require. A complete list of entertainment options is available from the Banquet Sales Manager. Should you choose to organize your own entertainment, please be sure to have the entertainers contact the Club for instructions on entering the building and for electrical and staging requirements. Sand Creek's baby grand piano can be reserved for your party for a $400 rental fee. The Club also has a portable Samsung Yamaha Electric Upright which is also available for a $50 rental fee.
Florist
We would be happy to organize any floral needs you might require. A complete list of florists who are familiar with the Club is available from the Catering Manager. Should you choose to organize your own floral arrangements, please be sure have the florist contact the Club for instructions on entering the building.
Coat Check
Arrangements for a coat check service can be made. A minimum charge of $100 is applicable. Sand Creek cannot be held responsible for lost or stolen articles.
Valet Parking
Arrangements for valet parking service at your event can be made through the Banquet Sales Manager. A minimum charge of $200 is applicable.
Gated Entrance
Sand Creek is a gated Country Club. Access is via the Porter Avenue entrance only.
Set-Up Charges
Room set-up charges are predicted upon factors pertaining to your function. Risers, platforms, staging, tents, etc. need special consideration. Revision in group counts, times, dates, or meal functions may also necessitate set-up charges. Set-up charge for chair covers is $2.00 per chair.
Security
At the discretion of Sand Creek, all groups of 100 or more with bar services will incur a security fee. Sand Creek will coordinate security for your event. There is a flat security fee of $300.